Minutes 9th June 2010
Minutes 2010/11 page 12
C06/2010/1-26
HIGH HALSTOW PARISH COUNCIL
MINUTES OF THE PARISH COUNCIL MEETING HELD ON WEDNESDAY 9 JUNE 2010 AT THE
MEMORIAL HALL, THE STREET, HIGH HALSTOW AT 8.00 pm
PRESENT: Cllr Gary Thomas Vice-chairman
Cllr Martin Andrews
Cllr Mrs Angela Bostock
Cllr Ray Collins
Cllr Carl Mitchell
Cllr Martin Mitchell
Cllr Mrs Lesley Munday
Mrs Roxana Brammer Clerk
In attendance 1 member of the public
Item no
Minute no 210/11/
Action point
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85
APOLOGIES
An apology for absence was received from
Cllr George Crozer On holiday
It was proposed by Cllr Thomas, seconded by Cllr Collins and carried unanimously that
this apology be accepted.
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86
DECLARATIONS OF INTEREST AND MEMBERS’ REGISTER OF
INTERESTS
Cllrs Thomas, Carl Mitchell and Mrs Munday declared personal interests in item 10a,
Recreation Hall, as members of the management committee. Cllrs Thomas and Mrs
Bostock declared personal interests in item 10b, Memorial Hall, as members of the
Management Committee. Cllr Carl Mitchell declared a personal interest in item 15a
High Halstow Times as working for the contracted printing firm.
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87
MINUTES OF THE MEETING HELD ON 12 MAY 2010
It was proposed by Cllr Martin Mitchell, seconded by Cllr Andrews and agreed that the
minutes of the meeting held on 12 May 2010 be signed as a true record.
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88
MATTERS ARISING
No matters were raised.
5 PLANNING
89 a Applications
None received
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90 b Decisions
None notified.
91 c Appeals and Other Matters
None.
92 d Licensing Applications
None.
15
FINANCE
93 a Bank Balances
The bank balances as listed in Appendix A were noted.
94 b Cheques Signed since the Last Meeting
None.
95 c Accounts for Payment
It was proposed by Cllr Thomas, seconded by Cllr Mrs Munday and agreed that the
accounts for payment as listed on Appendix A be paid (cheques 100280-100284).
96 c Subscriptions
i Local Council Review. Agreed not to subscribe.
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97
GRANT APPLICATIONS
None.
8 MANAGEMENT OF THE COUNCIL’S LAND AND PROPERTY
98
99
a Recreation Ground
i. General Matters. Cllr Martin Mitchell said he had nothing to report. Cllr Mrs
Bostock said she had noticed that more bird boxes had been put up. On behalf of the
Recreation Hall Committee, Cllr Carl Mitchell asked for permission to use the
Recreation Ground on 31 July for a combined Farmers’ Market and boot fair. This was
agreed.
ii. Ditch. Cllr Mitchell reported on a meeting with the contractor and costings were
awaited.
100 b Playpark
Cllr Thomas said he would ask when the work would be signed off and request a
definitive answer on litter bins. The question of signs was discussed and it was agreed
these were unnecessary.
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101 c Car Park
i. Recycling bins. It was reported that Medway Council was investigating an
alternative site.
ii. Overnight parking. Cllr Carl Mitchell said the matter had been reported to the Hall
Committee. Cllr Martin Mitchell said the police were aware and he had asked them to
monitor the situation.
iii. CCTV. Cllr Andrews had obtained a quotation for a password protected remote
viewing system of £3,700. Cllr Thomas said that Cllr Crozer would prefer a monitored
system. Cllr Andrews said this was possible but could be expensive, possibly £800 pa.
Cllr Thomas would investigate Medway Council’s monitoring system.
GT
102 b Allotments
Cllr Mrs Bostock now had the file. Mr Jones had promised to let her have copies of
anything that might be lacking.
103
c Forge Common
Nothing to report.
104
d Village Grounds Maintenance
Cllr Martin Mitchell reported on a site meeting with the contractor. Suggestions had
been made about the Cardigan Close buffer zone and a quotation was expected. Cllr
Carl Mitchell reported that the gate to the Recreation Ground had been left open on one
occasion and Cllr Martin Mitchell would raise this with the contractor.
MM
9 HIGHWAYS & TRANSPORT
105 a Public Rights of Way
Nothing to report.
106
b Street Cleaning
It was reported the weeds in the gutters had been sprayed by Turfsoil and that the street
cleaners would clear the dead material in due course.
107 c Tree Warden
Cllr Collins had nothing to report.
108 d Speed Limits
The confusing speed limit signs on Christmas Lane were discussed. It was agreed that if
possible the limit should be 30 mph, but if that was not possible, it should be 40 mph
both ways.
10 HALLS
109 a Recreation Hall
Cllr Mrs Munday reported on the last meeting. There had been a discussion on the
Farmers’ Market and on how to increase both the number of stalls and visitors. They
hoped to obtain planning permission for the refurbishments by the end of the month and
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to have a new roof by the end of the year. It was reported that Crystal Wakefield would
be taking over as bookings clerk.
110 b Memorial Hall
Cllr Thomas said no meeting had been held.
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111
YOUTH
Nothing to report.
12 RURAL LIAISON COMMITTEE
112 a Representative’s Report
No meeting.
13
113
KALC/MEDWAY AREA COMMITTEE
No meeting.
14
POLICE LIAISON
114 a Police Liaison Representative’s Report
Cllr Martin Mitchell gave a report on Speedwatch, which had been demonstrated prior
to the meeting. He would take up with the police the complaint about youths
congregating in the car park. The use of Northward Hill for camping had been reported
to the police.
15 COMMUNICATION
115 a High Halstow Times
Cllr Carl Mitchell had nothing to report.
116 b Web Site
Cllr Thomas said he had added a link to Facebook.
16 COMMUNITY ACTIVITIES
117 a Project 90
The Memorial Hall Committee had requested the removal of the millennium board. Cllr
Mrs Munday asked that the window in the gents’ toilet in the Recreation Hall be
replaced. Litter picking was also needed.
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118
RELIEF IN NEED
Nothing to report.
18
118
HIGH HALSTOW PRIMARY SCHOOL
Nothing to report.
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119
CONSULTATION
No documents received.
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120
CORRESPONDENCE
None.
21
REPORTS & CIRCULARS
The reports and circulars as listed on the agenda were received.
22 ANY OTHER BUSINESS
121 a Village Shop
Cllr Carl Mitchell reported that the plot with planning permission was being sold at
auction.
122 b Football Cage
Cllr Carl Mitchell said that the football cage provided by a youth charity at half term
had been very successful and asked that the item be placed on the agenda for the next
meeting.
The Chairman suspended the meeting for the public session.
No matters were raised.
The Chairman reconvened the meeting.
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123
RESOLUTION TO EXCLUDE THE PRESS & PUBLIC
It was proposed by Cllr Thomas, seconded by Cllr Collins and agreed the press and
public be excluded form the following items on the grounds that the first two concerned
a commercial contract and the third was a legal matter.
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124
GROUNDS MAINTENANCE
Information had been requested from Medway Council.
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125
STREET CLEANING
The new contract had been awarded by Medway Council.
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126
INSURANCE CLAIM
The information about the claim for damages by Mr Stewart on behalf of his son was
noted.
The Chairman closed the meeting at 10.20 pm.
Signed ………………………………………………………..Chairman
On the ………day of ……………………..2010
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