Minutes 12th May 2010
Minutes 2010/11 page 3
C05/2010/1-32
HIGH HALSTOW PARISH COUNCIL
MINUTES OF THE PARISH COUNCIL MEETING HELD ON WEDNESDAY 12 MAY 2010 AT
THE MEMORIAL HALL, THE STREET, HIGH HALSTOW AT 8.00 pm
PRESENT: Cllr George Crozer Chairman
Cllr Martin Andrews
Cllr Mrs Angela Bostock
Cllr Ray Collins
Cllr Carl Mitchell
Cllr Martin Mitchell
Cllr Mrs Lesley Munday
Cllr Gary Thomas
Mrs Roxana Brammer Clerk
In attendance Mr Charles Crouch Footpaths Officer
PCSO Sean Brooks
4 members of the public
Item no
Minute no 210/11/
Action point
1
12
ELECTION OF CHAIRMAN
It was proposed by Cllr Mrs Munday, seconded by Cllr Thomas and agreed
unanimously Cllr Crozer be Chairman for the coming year.
2
13
DECLARATION OF CHAIRMAN’S ACCEPTANCE OF OFFICE
Cllr Crozer signed his declaration of acceptance of office before the Proper Officer of
the Council.
3
14
ELECTION OF VICE-CHAIRMAN
It was proposed by Cllr Martin Mitchell, seconded by Cllr Crozer and agreed
unanimously Cllr Thomas be Vice-chairman for the coming year.
4
15
DECLARATION OF VICE-CHAIRMAN’S ACCEPTANCE OF OFFICE
Cllr Thomas signed his declaration of acceptance of office before the Proper Officer of
the Council.
5
16
APOLOGIES FOR ABSENCE
None.
6
17
DECLARATIONS OF INTEREST AND MEMBERS’ REGISTER OF
INTERESTS
Cllrs Crozer, Thomas, Carl Mitchell and Mrs Munday declared personal interests in
item 19a, Recreation Hall, as members of the management committee. Cllr Thomas
declared a personal interest in item 19b, Memorial Hall, as a member of the
Management Committee. Cllr Carl Mitchell declared a personal interest in item 24a
High Halstow Times as working for the contracted printing firm.
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7 APPOINTMENT OF MEMBERS OF COMMITTEES
18 a Planning Committee
It was agreed the members of the Planning Committee would be:
Chairman ) ex
Vice-chairman ) officio
Cllr Martin Andrews
Cllr Mrs Angela Bostock
Cllr Ray Collins
19 b Finance Committee
It was agreed the members of the Finance Committee would be:
Chairman ) ex
Vice-chairman ) officio
Cllr Ray Collins
Cllr Carl Mitchell
Cllr Mrs Lesley Munday
20 c Governance Committee
It was agreed the members of the Governance Committee would be:
Chairman ) ex
Vice-chairman ) officio
Cllr Martin Andrews
Cllr Ray Collins
Cllr Martin Mitchell
Cllr Mrs Lesley Munday
21 d Personnel Committee
It was agreed the members of the Governance Committee would be:
Chairman ) ex
Vice-chairman ) officio
Cllr Martin Andrews
Cllr Mrs Angela Bostock
Cllr Carl Mitchell
Cllr Martin Mitchell
8 APPOINTMENT OF REPRESENTATIVES TO OUTSIDE BODIES
22 a Rural Liaison Sub-Committee
Cllr George Crozer; alternate Cllr Gary Thomas
23 b KALC Medway Area Committee
Cllr Mrs Lesley Munday
Vacancy
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24 c Police Liaison Committee
Cllr Martin Mitchell
Cllr Carl Mitchell
25 d Recreation Hall Management Committee
Cllr George Crozer
Cllr Mrs Lesley Munday
26 e Memorial Hall Management Committee
Cllr Mrs Angela Bostock
Cllr Gary Thomas
9 APPOINTMENT TO OTHER POSTS
27 a Footpaths Officers
Cllr Ray Collins
Mr Charles Crouch
28 b Tree Warden
Cllr Ray Collins
29 c Transport Representative
Cllr George Crozer
30 d High Halstow Times Editor
Cllr Carl Mitchell
31 e High Halstow Primary School Liaison
Cllr Martin Mitchell
10 ASSIGNMENT OF OTHER RESPONSIBILITIES
32 a Recreation Ground & Playpark
Cllr Martin Andrews
Cllr Martin Mitchell
33 b Allotments
Cllr Mrs Angela Bostock
34 c Forge Common
Cllr Ray Collins
35 d Village Grounds Maintenance
Cllr Martin Mitchell
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11
36
MINUTES OF THE MEETING HELD ON 10 MARCH 2010
It was proposed by Cllr Collins, seconded by Cllr Andrews and agreed that the minutes
of the meeting held on 10 March 2010 be signed as a true record.
12
37
MATTERS ARISING
No matters were raised.
13
38
MINUTES OF THE MEETING HELD ON 14 APRIL 2010
It was proposed by Cllr Thomas, seconded by Cllr Mrs Bostock and agreed the minutes
of the meeting held on 14 April 2010 be signed as a true record.
14 PLANNING
a Applications
39 i MC/10/1452: 18 Christmas Lane: Single storey side extension
No objection
40 Out of Time
41 b Decisions
None notified.
c Appeals and Other Matters
42 i E-on Carbon Capture Pipeline
E-on had held public exhibitions on the Peninsula.
43 d Licensing Applications
None.
15
FINANCE
44 a Bank Balances
The bank balances as listed in Appendix B were noted.
45 b Cheques Signed since the Last Meeting
None.
46 c Subscriptions
i Local Council Review. Deferred to next meeting.
47 d Accounts for Payment
It was proposed by Cllr Thomas, seconded by Cllr Mrs Munday and agreed that the
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accounts for payment as listed in Appendix B be paid (cheques 100270-100274.
100276), with the addition of £35, Information Commissioner (100277) and £495,
Cousins Print and Design (100278). It was proposed by Cllr Collins, seconded by Cllr
Martin Mitchell and agreed that £5,000 be transferred to the Medway Council Loan
Account and be set aside for the refurbishment of the Recreation Hall as agreed in the
budget for 2010/11 (cheque 100275). The four councillors who were also members of
the Recreation Hall Management Committee did not vote.
48 e Adoption of Accounts 2009/10
It was proposed by Cllr Mrs Munday, seconded by Cllr Collins and agreed the accounts
for the year to 31 March 2010 be adopted and signed by the Chairman and Responsible
Financial Officer.
49 f Internal Audit
The Internal Auditor’s report was received. No actions were necessary.
50
51
52
g Audit Annual Return 2009/10
i. Bank Reconciliation. This was reported and agreed.
ii. Statement of Accounts. It was proposed by Cllr Thomas, seconded by Cllr Mrs
Munday and agreed the statement of accounts be signed by the Chairman and
Responsible Financial Officer.
iii. Statement of Assurance. It was proposed by Cllr Thomas, seconded by Cllr Mrs
Munday and agreed the statement of assurance be signed by the Chairman and Clerk.
53 h Chairman’s Allowance
It was proposed by Cllr Thomas, seconded by Cllr Carl Mitchell and agreed the
Chairman’s Allowance for the year be £400.
AS PCSO Sean Brooks was present, it was agreed to vary the order of the agenda.
22
POLICE LIAISON
54 a PCSO’s Report
The Chairman suspended the meeting to enable PCSO Brooks to make his report.
PCSO Brooks said that the police were establishing priorities for the Peninsula and that
one of the priorities for High Halstow was the problem of dog fouling. He was asked to
include the problem of parking on pavements and in Christmas Lane. The vandalism at
the Recreation Hall was also discussed.
The Chairman thanked PCSO Brooks for his attendance and report and reconvened the
meeting.
55 a Police Liaison Representative’s Report
Cllrs Martin Mitchell had nothing further to report.
16
56
GRANT APPLICATIONS
None.
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17 MANAGEMENT OF THE COUNCIL’S LAND AND PROPERTY
57
58
59
60
a Recreation Ground
i. General Matters. Cllr Martin Mitchell said he had nothing to report. Cllr Mrs
Bostock said she had noticed the appearance of bird boxes on some of the trees.
Groundwork did not appear to have finished the work at the kick wall and this would be
followed up.
ii. Playpark. Cllr Thomas said the new equipment was being well used. The Contractor
had not quite finished. The repainting of the fence still had to be completed. The old
matting and old bench needed removing. Cllr Martin Mitchell said the old bench was
still useful and he had received a request for the provision of a litter bin. He also
thought there should be signs indicating that the equipment within the fenced area was
suitable only for a certain age group. A decision on this was deferred to the next
meeting.
iii. Ditch. Cllr Mitchell said the contractor had asked for a site meeting together with
the landscape contractor and this was scheduled for the following week.
iv. Car Park. Opinions about the possible removal of the recycling bins had been
sought from residents through the High Halstow Times but the response had been
minimal. Cllr Thomas said that youths used the bins to gain access to the roof of the
public conveniences and the presence of the bins encouraged vandalism. He referred to
the expense of repairs to the car park surface a couple of years previously. It was
believed that damage had been caused by the lorries when the bins were emptied. He
proposed that Medway Council be asked to remove the bins. This was seconded by Cllr
Martin Mitchell. After discussion, an amendment was proposed by Cllr Mrs Bostock
that Medway Council be asked to re-site the bins elsewhere in the village. This was
seconded by Cllr Thomas and agreed. Cllr Carl Mitchell said that there was now some
overnight parking in the car park and asked that this be placed on the agenda for the
next meeting.
RB
61 b Allotments
Nothing to report.
62
c Forge Common
Nothing to report.
63
d Village Grounds Maintenance
Nothing to report.
64 e Cardigan Close Buffer Zone
Cllr Martin Mitchell reported he and the Clerk would be having a site meeting with
Turfsoil and David Panter to review the hedge that had been planted.
18 HIGHWAYS & TRANSPORT
65 a Public Rights of Way
Nothing to report.
66
b Street Cleaning
Nothing to report.
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67 c Tree Warden
Cllr Collins had nothing to report.
68 d Parking on Pavements, Gypsy Way
This had been discussed with PCSO Sean Brooks. Cllr Andrews said that publication of
the photograph had had a successful outcome.
69 e Parking in Christmas Lane
This had been discussed with PCSO Sean Brooks
19 HALLS
70 a Recreation Hall
Cllr Mrs Munday said that the AGM had just been held and that Carl Mitchell was now
the Chairman.
71 b Memorial Hall
Cllr Thomas said that Mrs Ann Smith was now the Chairman. There would be a change
of booking clerk and Martin Mitchell was joining the Management Committee. The
Committee would like the map removed from the front garden.
20 RURAL LIAISON COMMITTEE
72 a Representative’s Report
No meeting.
21
73
KALC/MEDWAY AREA COMMITTEE
Cllr Mrs Munday had nothing to report.
23
74
YOUTH
Cllr Carl Mitchell said he had had a request for 5-a-side football on the Recreation
Ground.
24 COMMUNICATION
75 a High Halstow Times
Cllr Carl Mitchell had nothing to report.
76 b Web Site
Cllr Thomas said the website was up to date. Cllr Martin Mitchell suggested a Facebook
page and offered to help.
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25 COMMUNITY ACTIVITIES
77 a Project 90
This would be held on Saturday 15th May.
26
78
HIGH HALSTOW PRIMARY SCHOOL
Cllr Martin Mitchell said that the School Development Plan was being rewritten. The
Headteacher and staff had decided to continue with the SATs tests and not boycott
them. Following the adoption of foundation status, the Land Registry issues were being
finalised.
27
79
CONSULTATION
No documents received.
28
80
CORRESPONDENCE
None.
29
81
REPORTS & CIRCULARS
The reports and circulars as listed on the agenda were received.
30 ANY OTHER BUSINESS
82 a Bus Stop and Shelters
Cllr Andrews said the bus stop post in Christmas Lane by Half Moon Way needed
setting upright. In reply to a question from Cllr Collins, it was stated that the bus shelter
on the A228 at Sharnal Street was the responsibility of either Arriva or Medway
Council.
The Chairman suspended the meeting for the public session.
Matters raised were:
Residents’ contractors’ vehicles parking on pavements.
Buckhole Farm – the appearance of one of the plots was extremely untidy.
The Chairman reconvened the meeting.
31
83
RESOLUTION TO EXCLUDE THE PRESS & PUBLIC
It was proposed by Cllr Crozer, seconded by Cllr Thomas and agreed the press and
public be excluded form the following item on the grounds it concerned a commercial
contract.
32
84
GROUNDS MAINTENANCE
The contractor had asked the Council to review the fee for the year from 1 April. After
discussion, the Clerk was delegated to negotiate, in consultation with Cllr Martin
Mitchell.
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The Chairman closed the meeting at 11.30 pm.
Signed ………………………………………………………..Chairman
On the ………day of ……………………..2010
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