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Minutes 12th May 2010

Posted on February 13, 2011 by admin

Minutes 2010/11 page 3

C05/2010/1-32

HIGH HALSTOW PARISH COUNCIL

MINUTES OF THE PARISH COUNCIL MEETING HELD ON WEDNESDAY 12 MAY 2010 AT

THE MEMORIAL HALL, THE STREET, HIGH HALSTOW AT 8.00 pm

PRESENT: Cllr George Crozer Chairman

Cllr Martin Andrews

Cllr Mrs Angela Bostock

Cllr Ray Collins

Cllr Carl Mitchell

Cllr Martin Mitchell

Cllr Mrs Lesley Munday

Cllr Gary Thomas

Mrs Roxana Brammer Clerk

In attendance Mr Charles Crouch Footpaths Officer

PCSO Sean Brooks

4 members of the public

Item no

Minute no 210/11/

Action point

1

12

ELECTION OF CHAIRMAN

It was proposed by Cllr Mrs Munday, seconded by Cllr Thomas and agreed

unanimously Cllr Crozer be Chairman for the coming year.

2

13

DECLARATION OF CHAIRMAN’S ACCEPTANCE OF OFFICE

Cllr Crozer signed his declaration of acceptance of office before the Proper Officer of

the Council.

3

14

ELECTION OF VICE-CHAIRMAN

It was proposed by Cllr Martin Mitchell, seconded by Cllr Crozer and agreed

unanimously Cllr Thomas be Vice-chairman for the coming year.

4

15

DECLARATION OF VICE-CHAIRMAN’S ACCEPTANCE OF OFFICE

Cllr Thomas signed his declaration of acceptance of office before the Proper Officer of

the Council.

5

16

APOLOGIES FOR ABSENCE

None.

6

17

DECLARATIONS OF INTEREST AND MEMBERS’ REGISTER OF

INTERESTS

Cllrs Crozer, Thomas, Carl Mitchell and Mrs Munday declared personal interests in

item 19a, Recreation Hall, as members of the management committee. Cllr Thomas

declared a personal interest in item 19b, Memorial Hall, as a member of the

Management Committee. Cllr Carl Mitchell declared a personal interest in item 24a

High Halstow Times as working for the contracted printing firm.

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Minutes 2010/11 page 4

7 APPOINTMENT OF MEMBERS OF COMMITTEES

18 a Planning Committee

It was agreed the members of the Planning Committee would be:

Chairman ) ex

Vice-chairman ) officio

Cllr Martin Andrews

Cllr Mrs Angela Bostock

Cllr Ray Collins

19 b Finance Committee

It was agreed the members of the Finance Committee would be:

Chairman ) ex

Vice-chairman ) officio

Cllr Ray Collins

Cllr Carl Mitchell

Cllr Mrs Lesley Munday

20 c Governance Committee

It was agreed the members of the Governance Committee would be:

Chairman ) ex

Vice-chairman ) officio

Cllr Martin Andrews

Cllr Ray Collins

Cllr Martin Mitchell

Cllr Mrs Lesley Munday

21 d Personnel Committee

It was agreed the members of the Governance Committee would be:

Chairman ) ex

Vice-chairman ) officio

Cllr Martin Andrews

Cllr Mrs Angela Bostock

Cllr Carl Mitchell

Cllr Martin Mitchell

8 APPOINTMENT OF REPRESENTATIVES TO OUTSIDE BODIES

22 a Rural Liaison Sub-Committee

Cllr George Crozer; alternate Cllr Gary Thomas

23 b KALC Medway Area Committee

Cllr Mrs Lesley Munday

Vacancy

2

Minutes 2010/11 page 5

24 c Police Liaison Committee

Cllr Martin Mitchell

Cllr Carl Mitchell

25 d Recreation Hall Management Committee

Cllr George Crozer

Cllr Mrs Lesley Munday

26 e Memorial Hall Management Committee

Cllr Mrs Angela Bostock

Cllr Gary Thomas

9 APPOINTMENT TO OTHER POSTS

27 a Footpaths Officers

Cllr Ray Collins

Mr Charles Crouch

28 b Tree Warden

Cllr Ray Collins

29 c Transport Representative

Cllr George Crozer

30 d High Halstow Times Editor

Cllr Carl Mitchell

31 e High Halstow Primary School Liaison

Cllr Martin Mitchell

10 ASSIGNMENT OF OTHER RESPONSIBILITIES

32 a Recreation Ground & Playpark

Cllr Martin Andrews

Cllr Martin Mitchell

33 b Allotments

Cllr Mrs Angela Bostock

34 c Forge Common

Cllr Ray Collins

35 d Village Grounds Maintenance

Cllr Martin Mitchell

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Minutes 2010/11 page 6

11

36

MINUTES OF THE MEETING HELD ON 10 MARCH 2010

It was proposed by Cllr Collins, seconded by Cllr Andrews and agreed that the minutes

of the meeting held on 10 March 2010 be signed as a true record.

12

37

MATTERS ARISING

No matters were raised.

13

38

MINUTES OF THE MEETING HELD ON 14 APRIL 2010

It was proposed by Cllr Thomas, seconded by Cllr Mrs Bostock and agreed the minutes

of the meeting held on 14 April 2010 be signed as a true record.

14 PLANNING

a Applications

39 i MC/10/1452: 18 Christmas Lane: Single storey side extension

No objection

40 Out of Time

41 b Decisions

None notified.

c Appeals and Other Matters

42 i E-on Carbon Capture Pipeline

E-on had held public exhibitions on the Peninsula.

43 d Licensing Applications

None.

15

FINANCE

44 a Bank Balances

The bank balances as listed in Appendix B were noted.

45 b Cheques Signed since the Last Meeting

None.

46 c Subscriptions

i Local Council Review. Deferred to next meeting.

47 d Accounts for Payment

It was proposed by Cllr Thomas, seconded by Cllr Mrs Munday and agreed that the

4

Minutes 2010/11 page 7

accounts for payment as listed in Appendix B be paid (cheques 100270-100274.

100276), with the addition of £35, Information Commissioner (100277) and £495,

Cousins Print and Design (100278). It was proposed by Cllr Collins, seconded by Cllr

Martin Mitchell and agreed that £5,000 be transferred to the Medway Council Loan

Account and be set aside for the refurbishment of the Recreation Hall as agreed in the

budget for 2010/11 (cheque 100275). The four councillors who were also members of

the Recreation Hall Management Committee did not vote.

48 e Adoption of Accounts 2009/10

It was proposed by Cllr Mrs Munday, seconded by Cllr Collins and agreed the accounts

for the year to 31 March 2010 be adopted and signed by the Chairman and Responsible

Financial Officer.

49 f Internal Audit

The Internal Auditor’s report was received. No actions were necessary.

50

51

52

g Audit Annual Return 2009/10

i. Bank Reconciliation. This was reported and agreed.

ii. Statement of Accounts. It was proposed by Cllr Thomas, seconded by Cllr Mrs

Munday and agreed the statement of accounts be signed by the Chairman and

Responsible Financial Officer.

iii. Statement of Assurance. It was proposed by Cllr Thomas, seconded by Cllr Mrs

Munday and agreed the statement of assurance be signed by the Chairman and Clerk.

53 h Chairman’s Allowance

It was proposed by Cllr Thomas, seconded by Cllr Carl Mitchell and agreed the

Chairman’s Allowance for the year be £400.

AS PCSO Sean Brooks was present, it was agreed to vary the order of the agenda.

22

POLICE LIAISON

54 a PCSO’s Report

The Chairman suspended the meeting to enable PCSO Brooks to make his report.

PCSO Brooks said that the police were establishing priorities for the Peninsula and that

one of the priorities for High Halstow was the problem of dog fouling. He was asked to

include the problem of parking on pavements and in Christmas Lane. The vandalism at

the Recreation Hall was also discussed.

The Chairman thanked PCSO Brooks for his attendance and report and reconvened the

meeting.

55 a Police Liaison Representative’s Report

Cllrs Martin Mitchell had nothing further to report.

16

56

GRANT APPLICATIONS

None.

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Minutes 2010/11 page 8

17 MANAGEMENT OF THE COUNCIL’S LAND AND PROPERTY

57

58

59

60

a Recreation Ground

i. General Matters. Cllr Martin Mitchell said he had nothing to report. Cllr Mrs

Bostock said she had noticed the appearance of bird boxes on some of the trees.

Groundwork did not appear to have finished the work at the kick wall and this would be

followed up.

ii. Playpark. Cllr Thomas said the new equipment was being well used. The Contractor

had not quite finished. The repainting of the fence still had to be completed. The old

matting and old bench needed removing. Cllr Martin Mitchell said the old bench was

still useful and he had received a request for the provision of a litter bin. He also

thought there should be signs indicating that the equipment within the fenced area was

suitable only for a certain age group. A decision on this was deferred to the next

meeting.

iii. Ditch. Cllr Mitchell said the contractor had asked for a site meeting together with

the landscape contractor and this was scheduled for the following week.

iv. Car Park. Opinions about the possible removal of the recycling bins had been

sought from residents through the High Halstow Times but the response had been

minimal. Cllr Thomas said that youths used the bins to gain access to the roof of the

public conveniences and the presence of the bins encouraged vandalism. He referred to

the expense of repairs to the car park surface a couple of years previously. It was

believed that damage had been caused by the lorries when the bins were emptied. He

proposed that Medway Council be asked to remove the bins. This was seconded by Cllr

Martin Mitchell. After discussion, an amendment was proposed by Cllr Mrs Bostock

that Medway Council be asked to re-site the bins elsewhere in the village. This was

seconded by Cllr Thomas and agreed. Cllr Carl Mitchell said that there was now some

overnight parking in the car park and asked that this be placed on the agenda for the

next meeting.

RB

61 b Allotments

Nothing to report.

62

c Forge Common

Nothing to report.

63

d Village Grounds Maintenance

Nothing to report.

64 e Cardigan Close Buffer Zone

Cllr Martin Mitchell reported he and the Clerk would be having a site meeting with

Turfsoil and David Panter to review the hedge that had been planted.

18 HIGHWAYS & TRANSPORT

65 a Public Rights of Way

Nothing to report.

66

b Street Cleaning

Nothing to report.

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Minutes 2010/11 page 9

67 c Tree Warden

Cllr Collins had nothing to report.

68 d Parking on Pavements, Gypsy Way

This had been discussed with PCSO Sean Brooks. Cllr Andrews said that publication of

the photograph had had a successful outcome.

69 e Parking in Christmas Lane

This had been discussed with PCSO Sean Brooks

19 HALLS

70 a Recreation Hall

Cllr Mrs Munday said that the AGM had just been held and that Carl Mitchell was now

the Chairman.

71 b Memorial Hall

Cllr Thomas said that Mrs Ann Smith was now the Chairman. There would be a change

of booking clerk and Martin Mitchell was joining the Management Committee. The

Committee would like the map removed from the front garden.

20 RURAL LIAISON COMMITTEE

72 a Representative’s Report

No meeting.

21

73

KALC/MEDWAY AREA COMMITTEE

Cllr Mrs Munday had nothing to report.

23

74

YOUTH

Cllr Carl Mitchell said he had had a request for 5-a-side football on the Recreation

Ground.

24 COMMUNICATION

75 a High Halstow Times

Cllr Carl Mitchell had nothing to report.

76 b Web Site

Cllr Thomas said the website was up to date. Cllr Martin Mitchell suggested a Facebook

page and offered to help.

7

Minutes 2010/11 page 10

25 COMMUNITY ACTIVITIES

77 a Project 90

This would be held on Saturday 15th May.

26

78

HIGH HALSTOW PRIMARY SCHOOL

Cllr Martin Mitchell said that the School Development Plan was being rewritten. The

Headteacher and staff had decided to continue with the SATs tests and not boycott

them. Following the adoption of foundation status, the Land Registry issues were being

finalised.

27

79

CONSULTATION

No documents received.

28

80

CORRESPONDENCE

None.

29

81

REPORTS & CIRCULARS

The reports and circulars as listed on the agenda were received.

30 ANY OTHER BUSINESS

82 a Bus Stop and Shelters

Cllr Andrews said the bus stop post in Christmas Lane by Half Moon Way needed

setting upright. In reply to a question from Cllr Collins, it was stated that the bus shelter

on the A228 at Sharnal Street was the responsibility of either Arriva or Medway

Council.

The Chairman suspended the meeting for the public session.

Matters raised were:

Residents’ contractors’ vehicles parking on pavements.

Buckhole Farm – the appearance of one of the plots was extremely untidy.

The Chairman reconvened the meeting.

31

83

RESOLUTION TO EXCLUDE THE PRESS & PUBLIC

It was proposed by Cllr Crozer, seconded by Cllr Thomas and agreed the press and

public be excluded form the following item on the grounds it concerned a commercial

contract.

32

84

GROUNDS MAINTENANCE

The contractor had asked the Council to review the fee for the year from 1 April. After

discussion, the Clerk was delegated to negotiate, in consultation with Cllr Martin

Mitchell.

8

Minutes 2010/11 page 11

The Chairman closed the meeting at 11.30 pm.

Signed ………………………………………………………..Chairman

On the ………day of ……………………..2010

9

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