Minutes 2010/11 page 30
HIGH HALSTOW PARISH COUNCIL
MINUTES OF THE PARISH COUNCIL MEETING HELD ON WEDNESDAY 13 OCTOBER 2010
AT THE MEMORIAL HALL, THE STREET, HIGH HALSTOW AT 8.00 pm
PRESENT: Cllr George Crozer Chairman
Cllr Martin Andrews
Cllr Mrs Angela Bostock
Cllr Ray Collins
Cllr Carl Mitchell
Cllr Mrs Lesley Munday
Cllr Gary Thomas
Mrs Roxana Brammer Clerk
In attendance 2 members of the public
Minute no 2010/11/
Apologies for absence were received from
Cllr Martin Mitchell Family emergency
Cllr John Callaghan Family commitment
It was proposed by Cllr Collins, seconded by Cllr Andrews and carried unanimously
that these apologies be accepted.
DECLARATIONS OF INTEREST AND MEMBERS’ REGISTER OF
Cllrs Crozer, Thomas, Carl Mitchell and Mrs Munday declared personal interests in
item 10a, Recreation Hall, as members of the Management Committee. Cllrs Thomas
and Mrs Bostock declared personal interests in item 10b, Memorial Hall, as members of
the Management Committee. Cllr Carl Mitchell declared a personal interest in item 15a
High Halstow Times as working for the contracted printing firm. Cllr Mrs Munday
declared a personal interest in item 18, Relief in Need, as a trustee.
MINUTES OF THE MEETING HELD ON 9 SEPTEMBER 2010
It was proposed by Cllr Andrews, seconded by Cllr Mrs Munday and agreed that the
minutes of the meeting held on 9 September 2010 be signed as a true record.
No matters were raised.
It was proposed by Cllr Thomas, seconded by Cllr Collins and agreed unanimously that
John Callaghan be co-opted to the Council. As Mr Callaghan was unable to attend
through a work commitment, it was agreed he sign his declaration of acceptance of
office in front of the Proper Officer of the Council before the next meeting.
Minutes 2010/11 page 31
235 a Applications
236 b Decisions
The decisions as listed on Appendix A were received.
c Appeals and Other Matters
237 i Buckhole Farm
Cllr Collins reported that one of the caravans he had reported to the enforcement officer
had been removed, but that a caravan had appeared on another plot.
238 d Licensing Applications
239 a Bank Balances
The bank balances as listed in Appendix B were noted.
240 b Cheques Signed since the Last Meeting
241 c Accounts for Payment
It was proposed by Cllr Thomas, seconded by Cllr Mrs Munday and agreed that the
accounts for payment as listed on Appendix B be paid (cheques 100299-100304).
242 d Refreshments for Photographic Competition Prizegiving.
It was agreed refreshments be provided for the prizegiving up to £75.
8 GRANT APPLICATIONS
243 a Royal British Legion Poppy Appeal
It was proposed by Cllr Crozer, seconded by Cllr Mrs Munday and agreed that a grant
of £50 be made under S 13 of the LGA 1972 (cheque 100305).
9 MANAGEMENT OF THE COUNCIL’S LAND AND PROPERTY
a Recreation Ground
i. General Matters. Cllr Mrs Munday requested that the holes where the football posts
had been were filled in permanently.
ii. Drainage Ditch. The Clerk had spoken to the contractor. The spoil would be placed
on the bund at the rear of the fences to the properties in Goodwood Close to strengthen
it and he had agreed to remove from the site any material such as large stones that could
Minutes 2010/11 page 32
be used as missiles. The contractor would give adequate notice of commencement of
works so that residents and the school could be notified.
246 b Playpark
Cllr Thomas said he had received a document from Wicksteed to sign off the project.
Checks would be made during Project 90 before the document was returned. Wet pour
safety surfaces would cost £16,000. The RoSPA report had been received and was with
Cllr Martin Mitchell.
c Car Park
i. Recycling bins. There was no further news on Medway Council’s investigation of
an alternative site. The Clerk would pursue the matter.
ii. CCTV. Cllr Thomas had not had a response and would pursue the matter
249 d Allotments
Cllr Mrs Bostock had nothing to report.
e Forge Common
Cllr Collins said that the farmer would not cut the meadow again unless the weeds had
been treated. This would affect any wild flowers. The matter would be discussed with
f Village Grounds Maintenance
Nothing to report.
252 g Notice Boards
The Clerk would contact Denis Follett to strip and varnish the noticeboards and the
“Home of the Heron” signs. It was agreed the WI be requested to repaint the village
10 HIGHWAYS & TRANSPORT
253 a Public Rights of Way
Cllr Collins had nothing to report. Cllr Thomas said there was an error on the website
which would be corrected.
b Street Cleaning
Nothing to report.
255 c Tree Warden
Cllr Collins reported that some trees on the recreation ground had been vandalised and
needed trimming, which he would do.
256 a Recreation Hall
Cllr Mrs Munday said that the leak in the roof had been repaired. Documents had been
Minutes 2010/11 page 33
received from the architect outlining various fees and Cllr Crozer would study them.
257 b Memorial Hall
Cllr Thomas reported that a new draft constitution would be presented at the next
i. General matters. Cllr Mrs Munday reported on an incident with youths kicking a
ball about that had been reported to the police, who had asked why the Parish Council
did not take action. She would speak to Cllr Martin Mitchell to find out what the Parish
Council was supposed to do. One of the “no ball games” signs had bee removed.
ii. Football cage. Cllr Thomas said he had not yet received a quotation.
13 RURAL LIAISON COMMITTEE
260 a Representative’s Report
Cllr Crozer had not attended the last meeting.
KALC/MEDWAY AREA COMMITTEE
262 a Police Liaison Representative’s Report
In Cllr Martin Mitchell’s absence, there was no report. Cllr Andrews said he had smelt
drugs being used and had identified the youths concerned to Cllr Martin Mitchell.
263 a High Halstow Times
Cllr Carl Mitchell had nothing to report.
264 b Web Site
Cllr Thomas said he was changing the order of pages and needed updates.
17 COMMUNITY ACTIVITIES
265 a Project 90
Project 90 would take place on Saturday 16 October. In addition to inspecting the
playpark, attention would be given to the cricket fence.
RELIEF IN NEED
Nothing to report.
HIGH HALSTOW PRIMARY SCHOOL
In Cllr Martin Mitchell’s absence, there was no report.
Minutes 2010/11 page 34
268 a Kent AONB – Guidance to support equine land use
269 b City of Rochester Society – application by Medway Council for city status
The City of Rochester Society was campaigning that the application for city status
should promote the name as “City of Rochester-upon-Medway”. After discussion, a
vote was taken and carried to support this name by 4 votes 4, 1 against and 1 abstention.
REPORTS & CIRCULARS
The reports and circulars as listed on the agenda were received.
23 ANY OTHER BUSINESS
272 a Dog Bin
Cllr Andrews reported that the bin in Half Moon Way needed emptying and replacing
273 b Fineline Notices
Some boards had been removed. Cllr Andrews said that some were on the pavement in
The Chairman suspended the meeting for the public session.
No matters were raised.
The Chairman thanked members of the public for their attendance and reconvened the meeting.
RESOLUTION TO EXCLUDE THE PRESS & PUBLIC
It was proposed by Cllr Mrs Munday, seconded by Cllr Andrews and agreed the press
and public be excluded from the following item on the grounds it concerned a
GROUNDS MAINTENANCE – REVIEW OF CONTRACT FEE
The uplift by Medway Council was 2.1% and it was agreed to pass this on to the
contractor, backdated to 1 April 2010.
The Chairman closed the meeting at 9.25 pm.
On the ………day of ……………………..2010