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Minutes 13th October 2010

Posted on February 15, 2011 by admin

Minutes 2010/11 page 30

C/10/2010/1-25

HIGH HALSTOW PARISH COUNCIL

MINUTES OF THE PARISH COUNCIL MEETING HELD ON WEDNESDAY 13 OCTOBER 2010

AT THE MEMORIAL HALL, THE STREET, HIGH HALSTOW AT 8.00 pm

PRESENT: Cllr George Crozer Chairman

Cllr Martin Andrews

Cllr Mrs Angela Bostock

Cllr Ray Collins

Cllr Carl Mitchell

Cllr Mrs Lesley Munday

Cllr Gary Thomas

Mrs Roxana Brammer Clerk

In attendance 2 members of the public

Item no

Minute no 2010/11/

Action point

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230

APOLOGIES

Apologies for absence were received from

Cllr Martin Mitchell Family emergency

Cllr John Callaghan Family commitment

It was proposed by Cllr Collins, seconded by Cllr Andrews and carried unanimously

that these apologies be accepted.

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231

DECLARATIONS OF INTEREST AND MEMBERS’ REGISTER OF

INTERESTS

Cllrs Crozer, Thomas, Carl Mitchell and Mrs Munday declared personal interests in

item 10a, Recreation Hall, as members of the Management Committee. Cllrs Thomas

and Mrs Bostock declared personal interests in item 10b, Memorial Hall, as members of

the Management Committee. Cllr Carl Mitchell declared a personal interest in item 15a

High Halstow Times as working for the contracted printing firm. Cllr Mrs Munday

declared a personal interest in item 18, Relief in Need, as a trustee.

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232

MINUTES OF THE MEETING HELD ON 9 SEPTEMBER 2010

It was proposed by Cllr Andrews, seconded by Cllr Mrs Munday and agreed that the

minutes of the meeting held on 9 September 2010 be signed as a true record.

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233

MATTERS ARISING

No matters were raised.

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234

CASUAL VACANCY

It was proposed by Cllr Thomas, seconded by Cllr Collins and agreed unanimously that

John Callaghan be co-opted to the Council. As Mr Callaghan was unable to attend

through a work commitment, it was agreed he sign his declaration of acceptance of

office in front of the Proper Officer of the Council before the next meeting.

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Minutes 2010/11 page 31

6 PLANNING

235 a Applications

None.

236 b Decisions

The decisions as listed on Appendix A were received.

c Appeals and Other Matters

237 i Buckhole Farm

Cllr Collins reported that one of the caravans he had reported to the enforcement officer

had been removed, but that a caravan had appeared on another plot.

238 d Licensing Applications

None.

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FINANCE

239 a Bank Balances

The bank balances as listed in Appendix B were noted.

240 b Cheques Signed since the Last Meeting

None.

241 c Accounts for Payment

It was proposed by Cllr Thomas, seconded by Cllr Mrs Munday and agreed that the

accounts for payment as listed on Appendix B be paid (cheques 100299-100304).

242 d Refreshments for Photographic Competition Prizegiving.

It was agreed refreshments be provided for the prizegiving up to £75.

8 GRANT APPLICATIONS

243 a Royal British Legion Poppy Appeal

It was proposed by Cllr Crozer, seconded by Cllr Mrs Munday and agreed that a grant

of £50 be made under S 13 of the LGA 1972 (cheque 100305).

9 MANAGEMENT OF THE COUNCIL’S LAND AND PROPERTY

244

245

a Recreation Ground

i. General Matters. Cllr Mrs Munday requested that the holes where the football posts

had been were filled in permanently.

ii. Drainage Ditch. The Clerk had spoken to the contractor. The spoil would be placed

on the bund at the rear of the fences to the properties in Goodwood Close to strengthen

it and he had agreed to remove from the site any material such as large stones that could

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Minutes 2010/11 page 32

be used as missiles. The contractor would give adequate notice of commencement of

works so that residents and the school could be notified.

246 b Playpark

Cllr Thomas said he had received a document from Wicksteed to sign off the project.

Checks would be made during Project 90 before the document was returned. Wet pour

safety surfaces would cost £16,000. The RoSPA report had been received and was with

Cllr Martin Mitchell.

247

248

c Car Park

i. Recycling bins. There was no further news on Medway Council’s investigation of

an alternative site. The Clerk would pursue the matter.

ii. CCTV. Cllr Thomas had not had a response and would pursue the matter

RB

GT

249 d Allotments

Cllr Mrs Bostock had nothing to report.

250

e Forge Common

Cllr Collins said that the farmer would not cut the meadow again unless the weeds had

been treated. This would affect any wild flowers. The matter would be discussed with

Turfsoil.

251

f Village Grounds Maintenance

Nothing to report.

252 g Notice Boards

The Clerk would contact Denis Follett to strip and varnish the noticeboards and the

“Home of the Heron” signs. It was agreed the WI be requested to repaint the village

sign..

10 HIGHWAYS & TRANSPORT

253 a Public Rights of Way

Cllr Collins had nothing to report. Cllr Thomas said there was an error on the website

which would be corrected.

254

b Street Cleaning

Nothing to report.

255 c Tree Warden

Cllr Collins reported that some trees on the recreation ground had been vandalised and

needed trimming, which he would do.

RC

11 HALLS

256 a Recreation Hall

Cllr Mrs Munday said that the leak in the roof had been repaired. Documents had been

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Minutes 2010/11 page 33

received from the architect outlining various fees and Cllr Crozer would study them.

257 b Memorial Hall

Cllr Thomas reported that a new draft constitution would be presented at the next

meeting..

12

258

259

YOUTH

i. General matters. Cllr Mrs Munday reported on an incident with youths kicking a

ball about that had been reported to the police, who had asked why the Parish Council

did not take action. She would speak to Cllr Martin Mitchell to find out what the Parish

Council was supposed to do. One of the “no ball games” signs had bee removed.

ii. Football cage. Cllr Thomas said he had not yet received a quotation.

13 RURAL LIAISON COMMITTEE

260 a Representative’s Report

Cllr Crozer had not attended the last meeting.

14

261

KALC/MEDWAY AREA COMMITTEE

No meeting.

15

POLICE LIAISON

262 a Police Liaison Representative’s Report

In Cllr Martin Mitchell’s absence, there was no report. Cllr Andrews said he had smelt

drugs being used and had identified the youths concerned to Cllr Martin Mitchell.

16 COMMUNICATION

263 a High Halstow Times

Cllr Carl Mitchell had nothing to report.

264 b Web Site

Cllr Thomas said he was changing the order of pages and needed updates.

17 COMMUNITY ACTIVITIES

265 a Project 90

Project 90 would take place on Saturday 16 October. In addition to inspecting the

playpark, attention would be given to the cricket fence.

18

266

RELIEF IN NEED

Nothing to report.

19

267

HIGH HALSTOW PRIMARY SCHOOL

In Cllr Martin Mitchell’s absence, there was no report.

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Minutes 2010/11 page 34

20 CONSULTATION

268 a Kent AONB – Guidance to support equine land use

Noted.

269 b City of Rochester Society – application by Medway Council for city status

The City of Rochester Society was campaigning that the application for city status

should promote the name as “City of Rochester-upon-Medway”. After discussion, a

vote was taken and carried to support this name by 4 votes 4, 1 against and 1 abstention.

21

270

CORRESPONDENCE

None.

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271

REPORTS & CIRCULARS

The reports and circulars as listed on the agenda were received.

23 ANY OTHER BUSINESS

272 a Dog Bin

Cllr Andrews reported that the bin in Half Moon Way needed emptying and replacing

properly.

273 b Fineline Notices

Some boards had been removed. Cllr Andrews said that some were on the pavement in

Gypsy Way.

The Chairman suspended the meeting for the public session.

No matters were raised.

The Chairman thanked members of the public for their attendance and reconvened the meeting.

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274

RESOLUTION TO EXCLUDE THE PRESS & PUBLIC

It was proposed by Cllr Mrs Munday, seconded by Cllr Andrews and agreed the press

and public be excluded from the following item on the grounds it concerned a

commercial contract.

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275

GROUNDS MAINTENANCE – REVIEW OF CONTRACT FEE

The uplift by Medway Council was 2.1% and it was agreed to pass this on to the

contractor, backdated to 1 April 2010.

The Chairman closed the meeting at 9.25 pm.

Signed ………………………………………………………..Chairman

On the ………day of ……………………..2010

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