High Halstow Community Site

Minutes 2010/11 page 35

C/10/2010/1-23

HIGH HALSTOW PARISH COUNCIL

MINUTES OF THE PARISH COUNCIL MEETING HELD ON WEDNESDAY 13 NOVEMBER 2010

AT THE MEMORIAL HALL, THE STREET, HIGH HALSTOW AT 8.00 pm

PRESENT: Cllr George Crozer Chairman Except item 8

Cllr Ray Collins In the chair Item 8 only

Cllr Martin Andrews

Cllr Mrs Angela Bostock

Cllr Martin Mitchell From item 7

Cllr Mrs Lesley Munday

Mrs Roxana Brammer Clerk

In attendance Mr Charles Crouch Footpaths Officer

13 members of the public

Item no

Minute no 2010/11/

Action point

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276

APOLOGIES

Apologies for absence were received from

Cllr John Callaghan On holiday

Cllr Gary Thomas Indisposed

It was proposed by Cllr Mrs Bostock, seconded by Cllr Andrews and carried

unanimously that these apologies be accepted. An apology for late arrival was received

from Cllr Mitchell.

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277

DECLARATIONS OF INTEREST AND MEMBERS’ REGISTER OF

INTERESTS

Cllrs Crozer and Mrs Munday declared personal interests in item 10a, Recreation Hall,

as members of the Management Committee. Cllr Mrs Bostock declared a personal

interest in item 10b, Memorial Hall, as a member of the Management Committee. Cllr

Crozer declared a personal and prejudicial interest in item 8, grant application by St

Margaret’s Church, as a member of the Parochial Church Council. Cllr Mrs Munday

declared a personal interest in item 18, Relief in Need, as a trustee.

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278

MINUTES OF THE MEETING HELD ON 13 OCTOBER 2010

It was proposed by Cllr Andrews, seconded by Cllr Mrs Bostock and agreed that the

minutes of the meeting held on 9 September 2010 be signed as a true record.

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279

MATTERS ARISING

No matters were raised.

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280

CASUAL VACANCY

The resignation of Carl Mitchell was reported. The Clerk had put up the statutory

notice. The 6 month period before an election commenced on 11 November. If a bye

election was not called by electors by 29 November, it would not be necessary actively

to seek to fill the vacancy.

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Minutes 2010/11 page 36

6 PLANNING

a Applications

281 i MC/10/3840: Bridgewater House, Parbrook Road: Erection of conservatory within

balcony structure.

No objection.

282 b Decisions

The decisions as listed on Appendix A were received.

c Appeals and Other Matters

283 i Medway Local Development Framework – Pre-publication Draft Core Strategy:

Consultation

Noted.

284 d Licensing Applications

None.

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FINANCE

285 a Bank Balances

The bank balances as listed in Appendix B were noted.

286 b Cheques Signed since the Last Meeting

The cheque signed since the last meeting as listed on Appendix B was ratified.

287 c Accounts for Payment

It was proposed by Cllr Collins, seconded by Cllr Mrs Bostock and agreed that the

accounts for payment as listed on Appendix B be paid (cheques 100307-100311), with

the addition of £42.80, reimbursement Lesley Munday for photographic competition

prize giving refreshments (cheque 100312).

8 GRANT APPLICATIONS

288 a Church of St Margaret, High Halstow

Cllr Crozer declared a personal and prejudicial interest as a member of the Parochial

Church Council and left the room. As the Vice-chairman was also absent, it was

proposed by Cllr Mrs Munday, seconded by Cllr Mitchell and agreed Cllr Collins take

the chair.

It was proposed by Cllr Collins, seconded by Cllr Mitchell and agreed that a grant of

£100 be made under S 13 of the LGA 1972 (cheque 100313).

Cllr Crozer returned to the meeting and resumed the chair.

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Minutes 2010/11 page 37

9 MANAGEMENT OF THE COUNCIL’S LAND AND PROPERTY

289

290

a Recreation Ground

i. General Matters. The Clerk had met Andy Freeman of Turfsoil. Prices had been

obtained for various works extra to the contract in the Recreation Ground, allotments,

car park and the Cardigan Close buffer zone and it was proposed by Cllr Mitchell,

seconded by Cllr Andrews and agreed to proceed with all works.

ii. Drainage Ditch. A date for commencement of works was awaited from the

contractor.

291 b Playpark

Cllr Mitchell said the RoSPA report was satisfactory. They had not looked at the entire

ground as requested and it was agreed next year an appointment be made so someone

was with them.

292

293

c Car Park

i. Recycling bins. Nothing further to report.

ii. CCTV. In Cllr Thomas’s absence, there was nothing to report.

294 d Allotments

Cllr Mrs Bostock had nothing to report.

295

e Forge Common

Cllr Collins had met Andy Freeman of Turfsoil. They had discussed the cutting of the

meadow area and disposal of arisings. Prices had been obtained for this and some other

works extra to the contract that had been identified. He proposed that these works be

carried out. This was seconded by Cllr Mitchell and agreed.

296

f Village Grounds Maintenance

Nothing to report.

297 g Notice Boards

The Clerk had yet to contact Denis Follett to strip and varnish the noticeboards and the

“Home of the Heron” signs.

10 HIGHWAYS & TRANSPORT

298 a Public Rights of Way

Nothing to report.

299

b Street Cleaning

Nothing to report.

300 c Tree Warden

Nothing to report.

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Minutes 2010/11 page 38

11 HALLS

301 a Recreation Hall

Cllr Crozer reported that Carl Mitchell had resigned as Chairman and from the

committee.

302 b Memorial Hall

Cllr Mrs Bostock reported a draft constitution had been prepared and would be

presented to the AGM for adoption. If the committee and the trustees failed, the hall

would pass to the Parish Council. This would prevent any sole remaining trustee being

able to sell the hall for re-development.

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303

304

YOUTH

i. General matters. Nothing to report

ii. Football cage. In Cllr Thomas’s absence, there was no report.

13 RURAL LIAISON COMMITTEE

305 a Representative’s Report

No meeting.

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306

KALC/MEDWAY AREA COMMITTEE

No meeting.

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POLICE LIAISON

307 a Police Liaison Representative’s Report

Cllr Mitchell reported on an incident in Longfield Avenue involving a child.

16 COMMUNICATION

308 a High Halstow Times

Cllr Crozer reported that Carl Mitchell would continue as Editor.

309 b Web Site

Cllr Crozer said there was a link to the church website.

17 COMMUNITY ACTIVITIES

310 a Project 90

Project 90 would not take place in November, as the due date clashed with the

Christmas Fair.

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311

RELIEF IN NEED

Nothing to report.

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Minutes 2010/11 page 39

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312

HIGH HALSTOW PRIMARY SCHOOL

Nothing to report.

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313

CONSULTATION

No documents received.

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314

CORRESPONDENCE

None.

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315

REPORTS & CIRCULARS

The reports and circulars as listed on the agenda were received.

23 ANY OTHER BUSINESS

316 a Recovery Lorry

Cllr Andrews reported that a recovery lorry was parked in Gypsy Way, partly on a

driveway.

The Chairman suspended the meeting for the public session.

The resident of 18 Goodwood Close complained that the drain works did not appear to extend as far as the

rear of his property and that self seeded cherry trees were growing in and obstructing the ditch. He conceded

that since the work on the culverted section of drain had been carried out, he had not experienced any flooding

into his garden.

The Chairman thanked members of the public for their attendance and closed the meeting at 8.30 pm.

Signed ………………………………………………………..Chairman

On the ………day of ……………………..2011

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