Minutes 2010/11 page 24
HIGH HALSTOW PARISH COUNCIL
MINUTES OF THE PARISH COUNCIL MEETING HELD ON WEDNESDAY 8 SEPTEMBER 2010
AT THE MEMORIAL HALL, THE STREET, HIGH HALSTOW AT 8.00 pm
PRESENT: Cllr George Crozer Chairman
Cllr Martin Andrews
Cllr Mrs Angela Bostock
Cllr Ray Collins
Cllr Carl Mitchell
Cllr Mrs Lesley Munday
Mrs Roxana Brammer Clerk
In attendance Mr Charles Crouch Footpaths officer
2 members of the public
Minute no 2010/11/
Apologies for absence were received from
Cllr Martin Mitchell Bereavement
Cllr Gary Thomas Family commitment
It was proposed by Cllr Crozer, seconded by Cllr Collins and carried unanimously that
these apologies be accepted.
DECLARATIONS OF INTEREST AND MEMBERS’ REGISTER OF
Cllrs Carl Mitchell and Mrs Munday declared personal interests in item 10a, Recreation
Hall, as members of the Management Committee. Cllr Mrs Bostock declared personal
interests in item 10b, Memorial Hall, as members of the Management Committee. Cllr
Carl Mitchell declared a personal interest in item 15a High Halstow Times as working
for the contracted printing firm. Cllr Mrs Munday declared a personal interest in item
18, Relief in Need, as a trustee.
MINUTES OF THE MEETING HELD ON 21 JULY 2010
It was proposed by Cllr Collins, seconded by Cllr Mrs Munday and agreed that the
minutes of the meeting held on 21 July 2010 be signed as a true record.
No matters were raised.
The Clerk reported that one expression of interest had been received, but as yet no
applications in writing.
Minutes 2010/11 page 25
186 i MC/10/2458: 25 Ruggles Close: Conversion of existing garage to study and utility
room and alteration of existing utility room window to French door.
187 b Decisions
c Appeals and Other Matters
188 i NPower: Proposed new gas station at Tilbury
189 ii Extension of gardens in Topley Drive
Medway Council had contacted the landowner, who was not unduly concerned. The
residents concerned would be contacted by the planning authority as planning consent
was needed. It was agreed to draw the situation to the attention of the drainage
authority. Cllr Collins suggested that Turfsoil be asked to clean out the ditch and repair
190 iii Buckhole Farm
Cllr Collins had reported the caravans to the Enforcement Officer.
191 d Licensing Applications
192 a Bank Balances
The bank balances as listed in Appendix B were noted.
193 b Cheques Signed since the Last Meeting
The cheque drawn since the last meeting as listed on appendix B was ratified.
194 c Accounts for Payment
It was proposed by Cllr Collins, seconded by Cllr Andrews and agreed that the accounts
for payment as listed on Appendix B be paid (cheques 100292-100297).
195 d Subscriptions
i The Villager. It was proposed by Cllr Andrews, seconded by Collins and agreed
the subscription of £20 to The Villager be renewed (cheque 100298).
Minutes 2010/11 page 26
No applications received.
9 MANAGEMENT OF THE COUNCIL’S LAND AND PROPERTY
a Recreation Ground
i. General Matters. Nothing to report.
ii. Drainage Ditch. In Cllr Mitchell’s absence, there was no report.
199 b Playpark
In Cllr Thomas’s absence, there was no report.
c Car Park
i. Recycling bins. There was no further news on Medway Council’s investigation of
an alternative site.
ii. CCTV. In Cllr Thomas’s absence, there was no report.
202 d Allotments
In Cllr Mitchell’s absence, it was not known if Turfsoil had been asked to quote for
cutting back the corner.
e Forge Common
i. General matters. Cllr Collins reported that the resident had filled in the path but the
spoil was still there. Cllr Crozer said the scrub should be left to encourage wildlife.
ii. Letter from Mr and Mrs Coomber. The drainage issues mentioned in the letter from
Mr and Mrs Coomber had not been addressed. It was agreed the Chairman and Cllr
Collins should visit Mr and Mrs Coomber.
f Village Grounds Maintenance
Nothing to report.
206 g Notice Boards
Cllr Mitchell said these needed re-varnishing and it was agreed to have this doen.
10 HIGHWAYS & TRANSPORT
207 a Public Rights of Way
Nothing to report.
b Street Cleaning
i Contract. Nothing to report.
ii Refuse Meeting. The meeting arranged by Medway Council for 27 September
would be attended by Cllrs Crozer and Carl Mitchell.
210 c Tree Warden
Cllr Collins reported that a eucalyptus tree in Valentine Drive was touching Heronsbank
Minutes 2010/11 page 27
and it was agreed that subject to the landowner’s permission, it should be removed.
211 a Recreation Hall
Cllr Mrs Munday said that the recent committee meeting had produced a list of items
for Project 90. hey were still waiting for the tenders for the roof. They would reconsider
boot fairs in the spring. An electrician had been asked to inspect the electrics.
212 b Memorial Hall
Cllr Mrs Bostock said she had not received any minutes of the last meeting. Hire fees
had been increased.
i. General matters. Cllr Mrs Munday said the Youth Club had started again with 38
ii. Football cage. In Cllr Thomas’s absence, there was no report
13 RURAL LIAISON COMMITTEE
215 a Representative’s Report
KALC/MEDWAY AREA COMMITTEE
217 a Police Liaison Representative’s Report
In Cllr Martin Mitchell’s absence, there was no report. Cllr Andrews said he had
observed youths with beer in the playpark and had threatened to contact the police, after
which they had dispersed.
218 a High Halstow Times
Cllr Carl Mitchell thanked Cllr Thomas for getting out the last issue. He would
219 b Web Site
In Cllr Thomas’s absence, there was no report
17 COMMUNITY ACTIVITIES
220 a Project 90
Project 90 would take place on Saturday 12 September.
Minutes 2010/11 page 28
RELIEF IN NEED
Nothing to report.
HIGH HALSTOW PRIMARY SCHOOL
In Cllr Martin Mitchell’s absence, there was no report.
No documents received.
224 a Letter from Hoo St Werburgh Parish Council: Rural Burial Ground
Cllr Crozer reported that there was estimated to be 30 years left in the churchyard. The
project was commended but would not need to be used immediately by residents of
REPORTS & CIRCULARS
The reports and circulars as listed on the agenda were received.
23 ANY OTHER BUSINESS
226 a Village Shop
Cllr Collins said he understood that the business had been sold and the post office
would remain open.
227 b Fineline Notices
Cllr Mrs Munday complained about the proliferation of boards promoting a company
The Chairman suspended the meeting for the public session.
David Lapthorn said the Cricket Club fence needed repair. He also mentioned the hedge on Christmas Lane
outside the fence and the brambles and asked that they be cut back. A testimonial match would be held on 11
September and he requested the use of the Recreation Ground for overspill parking if necessary.
The Chairman thanked members of the public for their attendance and reconvened the meeting.
RESOLUTION TO EXCLUDE THE PRESS & PUBLIC
It was proposed by Cllr Mrs Bostock, seconded by Cllr Andrews and agreed the press
and public be excluded from the following item on the grounds it concerned a
GROUNDS MAINTENANCE – REVIEW OF CONTRACT FEE
The relevant information had not yet been supplied by Medway Council and the
payment had not yet been made. Cllr Thomas had agreed to investigate, but in his
absence it was not known whether he had done so.
Minutes 2010/11 page 29
The Chairman closed the meeting at 9.00 pm.
On the ………day of ……………………..2010