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Minutes 21st July 2010

Posted on February 13, 2011 by admin

Minutes 2010/11 page 17

C07/2010/1-26

HIGH HALSTOW PARISH COUNCIL

MINUTES OF THE PARISH COUNCIL MEETING HELD ON WEDNESDAY 21 JULY 2010 AT

THE MEMORIAL HALL, THE STREET, HIGH HALSTOW AT 8.00 pm

PRESENT: Cllr Gary Thomas Vice-chairman

Cllr Martin Andrews

Cllr Mrs Angela Bostock

Cllr Ray Collins Except item 9e(ii)

Cllr Carl Mitchell Except items 6a(v), 9e(ii)

Cllr Martin Mitchell

Cllr Mrs Lesley Munday

Mrs Roxana Brammer Clerk

In attendance 5 members of the public

Item no

Minute no 2010/11/

Action point

1

127

APOLOGIES

An apology for absence was received from

Cllr George Crozer Family commitment

It was proposed by Cllr Thomas, seconded by Cllr Collins and carried unanimously that

this apology be accepted.

2

128

DECLARATIONS OF INTEREST AND MEMBERS’ REGISTER OF

INTERESTS

Cllrs Collin and Carl Mitchell declared personal and prejudicial interest in item 9e (ii)

as owners of properties adjoining Forge Common. Cllrs Thomas, Carl Mitchell and Mrs

Munday declared personal interests in item 10a, Recreation Hall, as members of the

Management Committee. Cllrs Thomas and Mrs Bostock declared personal interests in

item 10b, Memorial Hall, as members of the Management Committee. Cllr Carl

Mitchell declared a personal interest in item 15a High Halstow Times as working for

the contracted printing firm. Cllr Mrs Munday declared a personal interest in item 18,

Relief in Need, as a trustee.

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129

MINUTES OF THE MEETING HELD ON 9 JUNE 2010

It was proposed by Cllr Carl Mitchell, seconded by Cllr Mrs Bostock and agreed that

the minutes of the meeting held on 9 June 2010 be signed as a true record.

4

130

MATTERS ARISING

No matters were raised.

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131

CASUAL VACANCY

The Clerk reported that Pat Hillman had resigned from the Parish Council and that the

statuary notice had been put up. The editor of the High Halstow Times was asked to

promote the vacancy.

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Minutes 2010/11 page 18

6 PLANNING

a Applications

132 i MC/10/2263: 11 Eden Road: two storey extension to front.

No objection

133 ii MC/10/1989: 30 Christmas Lane: two storey rear extension

No objection

134 iii MC/10/2305: 2 Medway Avenue: first floor side extension

No objection, subject to no objections from neighbours.

135 iv MC/10/2071: Buckhole Farm, Cooling Road. Change of use of land from agricultural to

equestrian use including the use mobile shelters.

High Halstow Parish Council objects to this application.

The Parish Council has consistently objected to change of use of land at Buckhole Farm

from agricultural to any other use. The land is Grade 1 agricultural and should remain in

agriculture.

The lane to Buckhole Farm (Buckhole Farm Road) is narrow and unsuitable for traffic.

It serves few properties. The additional traffic that would be generated, including

potential horse trailers and lorries would be unacceptable additions to the traffic already

using the lane. The Parish Council is concerned over the proliferation of equine

buildings being erected in this area.

The site lies wholly within The North Kent Marshes an area of Outstanding Natural

Beauty. The siting of field shelters would have a detrimental impact on the natural

beauty of the area and is contrary to Local Plan Policy BNE 33.

136 v MC/10/2477: 30 Longfield Avenue: two storey side and single storey rear extensions.

Cllr Carl Mitchell declared a personal and prejudicial interest as the applicant was a

family member and left the meeting.

No objection provided there were no drainage issues.

Cllr Carl Mitchell returned to the meeting.

137 vi MC/10/2495: Bonera Platt, The Street: two storey front extension

No objection

138 Out of Time

The response to the out of time application as listed on Appendix A was ratified.

139 b Decisions

The decisions as listed on Appendix A were noted.

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Minutes 2010/11 page 19

c Appeals and Other Matters

140 i Buckhole Farm

Cllr Collins reported that there were now two caravans on one of the plots and he would

contact the Enforcement Officer.

RC

141 ii Extension of gardens in Topley Drive

Cllr Filmer had asked Planning to liaise with the Parish Council. There had been no

response from them about the extension of gardens at 7 and 9 Topley Drive into the

land at the rear of the property and interference to the drain.

142 d Licensing Applications

None.

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FINANCE

143 a Bank Balances

The bank balances as listed in Appendix B were noted.

144 b Cheques Signed since the Last Meeting

None.

145 c Accounts for Payment

It was proposed by Cllr Collins, seconded by Cllr Mrs Bostock and agreed that the

accounts for payment as listed on Appendix B be paid (cheques 100285-100289).

146 d Audit 2009/10

The audit for 2009/10 had been successfully concluded with no comments from the

external auditor and the statutory notice had been placed on the notice board.

8 GRANT APPLICATIONS

147 a BTCV Tree and Pond Warden Scheme

Proposed by Cllr Thomas seconded by Cllr Andrews and agreed a grant of £50 be made

under S 111 of the LGA 1972 (cheque 100290)

9 MANAGEMENT OF THE COUNCIL’S LAND AND PROPERTY

148

149

a Recreation Ground

i. General Matters. Nothing to report.

ii. Drainage Ditch. It as agreed to authorise the contractor to proceed provided that he

would agree to remove the spoil. Cllr Martin Mitchell was asked to deal with this as the

Clerk was about to go on holiday.

MM

150 b Playpark

The official opening would be held on Saturday 31 July at 10:30 am. Cllr Thomas said

he had asked the contractor to quote for the repainting of the fence, replacement of the.

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Minutes 2010/11 page 20

old equipment and for a football cage. He also reported that in a few years time there

would be a problem with the tree near the swings

At this point the Chairman suspended the meeting to allow members of the public to

speak.

A resident of The Street whose garden backed on to the recreation ground complained

they had not been consulted about the installation of the play equipment. They were

now experiencing noise and disturbance from youths. The various consultations were

described to them and but it was conceded that Medway Council who had handled the

consultation could have written individual letters to the residents of properties

surrounding the recreation ground. One resident asked if CCTV would act as a deterrent

and was informed that this had been considered but would be expensive and of

insufficient quality to allow prosecutions. Cllr Martin Mitchell advised that incidents

should be reported to the Police and eventually this would show that there was a

problem.

The Chairman thanked members of the public for their views and re-convened the

meeting.

151

152

153

c Car Park

i. Recycling bins. There was no further news on Medway Council’s investigation of

an alternative site. The editor of High Halstow Times reported that three letters had

been received, two asking for the bins to be removed and the third saying that the

alternative site should not be by the veterinary surgery.

ii. Overnight parking. Nothing further to report.

iii. CCTV. Cllr Thomas said he had spoken to Medway Council about the possibility of

their providing the facility.

154 d Allotments

Cllr Mrs Bostock requested that the greenspaces contractor cut back the corner of the

site. Cllr Martin Mitchell would obtain a price.

MM

155

156

157

e Forge Common

i. General matters. Cllr Collins reported that the field had been cut free of charge.

Cllrs Collins and Martin Mitchell would speak to the greenspaces contractor about

cutting down the brambles. It was reported that residents of 18 Marsh Crescent had cut

down vegetation on the Common but had not removed the arisings and were now

constructing a path. It was agreed that Cllrs Thomas and Collins would draft a letter for

the Chairman to sign. The Common was the property of the Council and not of the

residents. Requests for work should be made in writing to the Parish Council.

ii. Letter from Mr and Mrs Coomber. The letter from Mr and Mrs Coomber, which had

been circulated to all Councillors prior to the meeting, was discussed. After a general

discussion Cllrs Collins and Carl Mitchell declared personal and prejudicial interests as

their properties adjoined the Common and left the meeting. Cllr Martin Mitchell

proposed that the Parish Council should never dispose of any of its land. This was

seconded by Cllr Munday and agreed unanimously. Cllrs Collins and Carl Mitchell

returned to the meeting.

iii. Access for mobility scooters. Cllr Mrs Bostock had been approached about access

for mobility scooters. Cllr Martin Mitchell said the gate should be investigated to see if

it was suitable.

RC

MM

GT

RC

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Minutes 2010/11 page 21

158

f Village Grounds Maintenance

Cllr Martin Mitchell reported that a window had been broken on a property at

Heronsbank. The Clerk had researched ownership of the land in question and also asked

for confirmation of the exact date when the incident had occurred. Cllr Mitchell would

pursue the matter with Turfsoil.

MM

10 HIGHWAYS & TRANSPORT

159 a Public Rights of Way

Nothing to report.

160

b Street Cleaning

Nothing to report.

161 c Tree Warden

Cllr Collins reported that one new tree on Forge Common had died and another had

been vandalised.

162 d Speed Limits

The Clerk reported she had taken the matter up with Medway Council and had asked

that the entire length of Christmas Lane become a 30 mph limit. There had been no

response to the Speedwatch article in High Halstow Times.

11 HALLS

163 a Recreation Hall

Cllr Mrs Munday said that the PAT testing had been successful. Planning permission

for the refurbishment had been granted and they were proceeding with quotations for

the new roof and were seeking building regulations. Cllr Thomas would be speaking to

the architects about materials and grants.

164 b Memorial Hall

It was reported that the Committee had queried why Parish Council had two nominees.

12

165

166

YOUTH

i. General matters. The Youth Club had closed for the summer break.

ii. Football cage. Cllr Thomas had asked for a quotation.

13 RURAL LIAISON COMMITTEE

167 a Representative’s Report

In Cllr Crozer’s absence there was no report.

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Minutes 2010/11 page 22

14

168

KALC/MEDWAY AREA COMMITTEE

No meeting.

15

POLICE LIAISON

169 a Police Liaison Representative’s Report

Cllr Martin Mitchell had nothing further to add to his earlier comments during the

discussion on the playpark.

16 COMMUNICATION

170 a High Halstow Times

Cllr Carl Mitchell had nothing to report.

171 b Web Site

Cllr Thomas said he would shortly be updating the website.

17 COMMUNITY ACTIVITIES

172 a Project 90

Project 90 would take place on Saturday 24 July and would largely consist of litter

picking.

18

173

RELIEF IN NEED

Nothing to report.

19

174

HIGH HALSTOW PRIMARY SCHOOL

Cllr Martin Mitchell reported that a new teacher had been appointed. The School

Development Plan findings had been published and the school was trying out

Parentmail.

20

175

CONSULTATION

No documents received.

21 CORRESPONDENCE

176 a Sainsburys

The letter from Sainbury’s about their proposed new store on the Medway City Estate

was received.

22

177

REPORTS & CIRCULARS

The reports and circulars as listed on the agenda were received.

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Minutes 2010/11 page 23

23 ANY OTHER BUSINESS

178 a Village Shop

Cllr Andrews said he had been approached about forming a co-operative.

The Chairman suspended the meeting for the public session.

One member of the public asked if there was any news about the Red Dog public house and was informed

there was not.

The Chairman thanked members of the public for their attendance and reconvened the meeting.

23

179

RESOLUTION TO EXCLUDE THE PRESS & PUBLIC

It was proposed by Cllr Thomas, seconded by Cllr Andrews and agreed the press and

public be excluded from the following item on the grounds it concerned a commercial

contract.

24

180

GROUNDS MAINTENANCE – REVIEW OF CONTRACT FEE

The relevant information had not yet been supplied by Medway Council and the

payment had not yet been made. Cllr Thomas agreed to investigate.

GT

The Chairman closed the meeting at 10.35 pm.

Signed ………………………………………………………..Chairman

On the ………day of ……………………..2010

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