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Minutes 9th February 2011

Posted on March 13, 2011 by admin

Minutes 2010/11 page 45

C/01/2011/1-22

HIGH HALSTOW PARISH COUNCIL

MINUTES OF THE PARISH COUNCIL MEETING HELD ON WEDNESDAY 9 FEBRUARY 2011

AT THE MEMORIAL HALL, THE STREET, HIGH HALSTOW AT 8.00 pm

PRESENT: Cllr Gary Thomas Vice-chairman In the chair

Cllr Martin Andrews

Cllr Ray Collins

Cllr Martin Mitchell Items 13 – 20, 3a, 21,22

Cllr Mrs Lesley Munday

Mrs Roxana Brammer Clerk

In attendance Mr Charles Crouch Footpaths Officer

Mr Jason Cates Emergency Planning Officer, Medway Council

3 members of the public

Item no

Minute no 2010/11/

Action point

1

359

APOLOGIES

Apologies for absence were received from

Cllr Mrs Angela Bostock Family commitment

Cllr John Callaghan Indisposed

Cllr George Crozer At work

It was proposed by Cllr Collins, seconded by Cllr Andrews and carried unanimously

that these apologies be accepted. An apology for late arrival was received from Cllr

Martin Mitchell

2

360

DECLARATIONS OF INTEREST AND MEMBERS’ REGISTER OF

INTERESTS

Cllrs Thomas and Mrs Munday declared personal interests in item 10a, Recreation Hall,

as members of the Management Committee. Cllr Thomas declared a personal interest in

item 10b, Memorial Hall, as a member of the Management Committee. Cllr Mrs

Munday declared personal interests in item 11a as leader of the Youth Club and in item

18, Relief in Need, as a trustee.

3

361

MINUTES OF THE MEETING HELD ON 12 JANUARY 2011

It was proposed by Cllr Mrs Munday, seconded by Cllr Collins and agreed that the

minutes of the meeting held on 12 January 2011 be signed as a true record, subject to

the following amendment:

Item 9e, minute 337: Substitute “grass” for “hedges”.

4

362

MATTERS ARISING

No matters were raised.

The Chairman then suspended the meeting to allow Jason Cates, Emergency Planning Officer with Medway

Council to speak.

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Minutes 2010/11 page 46

Mr Cates explained he worked with the police to prepare emergency plans in Medway. On the Peninsula they

had to make off site plans for emergencies with the two Isle of Grain sites. There was an issue with Four Elms

Hill and the dualled road to Ropers Lane. The police operated Operation Overflow with regard to Thamesport

traffic – this had originally been to deal with any closure of Thamesport. Mr Cates wanted to develop this to

take into account other issues on the Peninsula. The main problem was that there was only one main road, all

other roads were unsuitable. He had a meeting with Highways and the police the following week, he was

trying to put in place a plan to store Thamesport traffic at the Dockyard, together with a set plan for other

traffic. He agreed police officers had a lack of knowledge and he had been promised they would be briefed

better.

The Chairman thanked Mr Cates and reconvened the meeting.

5 PLANNING

365 a Applications

It was agreed to defer the item until Cllr Mitchell’s arrival.

366 b Decisions

The decisions as listed on Appendix A were received.

c Appeals and Other Matters

367 i Draft validation check lists and guidance consultation

Noted

368 ii Land Securities Lodge Hill Development

The copy correspondence from Lt Col Berringer was noted. It was agreed to invite Land

Securities to speak at the Annual Parish Meeting.

369 d Licensing Applications

None.

6

FINANCE

370 a Bank Balances

The bank balances as listed in Appendix B were noted.

371 b Cheques Signed since the Last Meeting

None.

372 c Accounts for Payment

It was proposed by Cllr Collins, seconded by Cllr Andrews and agreed that the accounts

for payment as listed on Appendix B be paid (cheques 100322-100325), with the

addition of £470, Cousins Print & Design (cheque 100326).

7

373

GRANT APPLICATIONS

None.

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Minutes 2010/11 page 47

8 MANAGEMENT OF THE COUNCIL’S LAND AND PROPERTY

374

375

a Recreation Ground

i. General Matters. Nothing to report.

ii. Drainage Ditch. The contractor had advised he would start works on 1 March,

weather permitting.

376 b Playpark

Cllr Thomas said identified repairs had been carried out.

377 c Allotments

In Cllr Mrs Bostock’s absence, there was no report.

378

d Forge Common

Cllr Collins had nothing to report.

379 e Car Park

A request from Mrs Bovett to site a skip at the side of the car park against her fence was

granted

.

380

f Village Grounds Maintenance

The Clerk reported that she was about to send out tender documents to the current

contractor and to two others who had requested an invitation to tender.

9 HIGHWAYS & TRANSPORT

381 a Public Rights of Way

Nothing to report.

382

b Street Cleaning

Nothing to report.

383 c Tree Warden

Cllr Collins had nothing to report.

10 HALLS

384 a Recreation Hall

Cllr Thomas reported on recent fundraising. Cllr Collins had effected some repairs to

windows and weatherboarding. The architect had been asked to alter part of his brief to

ensure surveys and building regulations were done for phase 1. They hoped work would

start on 6 June.

385 b Memorial Hall

Cllr Thomas reported that a specialist would be investigating the floor as the joists went

into earth and were rotting.

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Minutes 2010/11 page 48

11

386

387

YOUTH

i. General matters. Cllr Mrs Munday reported the Youth Club continued to flourish.

ii. Football cage. Cllr Thomas had started to investigate options. The siting posed a

question and he would write a consultation article for High Halstow Times.

GT

12 RURAL LIAISON COMMITTEE

388 a Representative’s Report

In Cllr Crozer’s absence, there was no report.

389 b Rural Liaison Grant Projects

None of the allocation for 2009/10 had been spent and this had been rolled over. The

ditch would come out of the combined allocation for 2009/10 and 2010/11. About

£1,400 was left.

13

390

KALC/MEDWAY AREA COMMITTEE

Cllr Mrs Munday had not been able to attend the last meeting.

14

POLICE LIAISON

391 a Police Liaison Representative’s Report

Cllr Thomas said that he was not getting information about High Halstow in the

Neighbourhood Watch reports. Cllr Mitchell said he would take this up. The priority

was still to tackle anti-social behaviour but the concentration was in Hoo.

MM

15 COMMUNICATION

392 a High Halstow Times

Noting to report.

393 b Web Site

Cllr Thomas said he was having trouble with new software, but hoped the website

would be running smoothly soon.

16 COMMUNITY ACTIVITIES

394 a Project 90

The Clerk was asked to order two small skips, if it was not too short notice.

RB

17

395

RELIEF IN NEED

Nothing to report.

18

396

HIGH HALSTOW PRIMARY SCHOOL

Cllr Mitchell reported that the terms of office of two governors were about to end.

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Minutes 2010/11 page 49

19

397

CONSULTATION

No documents had been received. Cllr Thomas understood consultation on a new

transparency code would be out soon.

20

398

CORRESPONDENCE

None.

5 PLANNING

a Applications

399 i MC/11/0255: 12 Goodwood Close: Single storey rear extension and new garage

No objection.

21

400

REPORTS & CIRCULARS

The reports and circulars as listed on the agenda were received.

22

401

ANY OTHER BUSINESS

No matters were raised.

The Chairman suspended the meeting for the public session.

No matters were raised.

The Chairman thanked Mr Cates and members of the public for their attendance and closed the meeting at

9.25 pm.

Signed ………………………………………………………..Chairman

On the ………day of ……………………..2011

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