Minutes 2010/11 page 45
C/01/2011/1-22
HIGH HALSTOW PARISH COUNCIL
MINUTES OF THE PARISH COUNCIL MEETING HELD ON WEDNESDAY 9 FEBRUARY 2011
AT THE MEMORIAL HALL, THE STREET, HIGH HALSTOW AT 8.00 pm
PRESENT: Cllr Gary Thomas Vice-chairman In the chair
Cllr Martin Andrews
Cllr Ray Collins
Cllr Martin Mitchell Items 13 – 20, 3a, 21,22
Cllr Mrs Lesley Munday
Mrs Roxana Brammer Clerk
In attendance Mr Charles Crouch Footpaths Officer
Mr Jason Cates Emergency Planning Officer, Medway Council
3 members of the public
Item no
Minute no 2010/11/
Action point
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359
APOLOGIES
Apologies for absence were received from
Cllr Mrs Angela Bostock Family commitment
Cllr John Callaghan Indisposed
Cllr George Crozer At work
It was proposed by Cllr Collins, seconded by Cllr Andrews and carried unanimously
that these apologies be accepted. An apology for late arrival was received from Cllr
Martin Mitchell
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360
DECLARATIONS OF INTEREST AND MEMBERS’ REGISTER OF
INTERESTS
Cllrs Thomas and Mrs Munday declared personal interests in item 10a, Recreation Hall,
as members of the Management Committee. Cllr Thomas declared a personal interest in
item 10b, Memorial Hall, as a member of the Management Committee. Cllr Mrs
Munday declared personal interests in item 11a as leader of the Youth Club and in item
18, Relief in Need, as a trustee.
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361
MINUTES OF THE MEETING HELD ON 12 JANUARY 2011
It was proposed by Cllr Mrs Munday, seconded by Cllr Collins and agreed that the
minutes of the meeting held on 12 January 2011 be signed as a true record, subject to
the following amendment:
Item 9e, minute 337: Substitute “grass” for “hedges”.
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362
MATTERS ARISING
No matters were raised.
The Chairman then suspended the meeting to allow Jason Cates, Emergency Planning Officer with Medway
Council to speak.
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Minutes 2010/11 page 46
Mr Cates explained he worked with the police to prepare emergency plans in Medway. On the Peninsula they
had to make off site plans for emergencies with the two Isle of Grain sites. There was an issue with Four Elms
Hill and the dualled road to Ropers Lane. The police operated Operation Overflow with regard to Thamesport
traffic – this had originally been to deal with any closure of Thamesport. Mr Cates wanted to develop this to
take into account other issues on the Peninsula. The main problem was that there was only one main road, all
other roads were unsuitable. He had a meeting with Highways and the police the following week, he was
trying to put in place a plan to store Thamesport traffic at the Dockyard, together with a set plan for other
traffic. He agreed police officers had a lack of knowledge and he had been promised they would be briefed
better.
The Chairman thanked Mr Cates and reconvened the meeting.
5 PLANNING
365 a Applications
It was agreed to defer the item until Cllr Mitchell’s arrival.
366 b Decisions
The decisions as listed on Appendix A were received.
c Appeals and Other Matters
367 i Draft validation check lists and guidance consultation
Noted
368 ii Land Securities Lodge Hill Development
The copy correspondence from Lt Col Berringer was noted. It was agreed to invite Land
Securities to speak at the Annual Parish Meeting.
369 d Licensing Applications
None.
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FINANCE
370 a Bank Balances
The bank balances as listed in Appendix B were noted.
371 b Cheques Signed since the Last Meeting
None.
372 c Accounts for Payment
It was proposed by Cllr Collins, seconded by Cllr Andrews and agreed that the accounts
for payment as listed on Appendix B be paid (cheques 100322-100325), with the
addition of £470, Cousins Print & Design (cheque 100326).
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373
GRANT APPLICATIONS
None.
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8 MANAGEMENT OF THE COUNCIL’S LAND AND PROPERTY
374
375
a Recreation Ground
i. General Matters. Nothing to report.
ii. Drainage Ditch. The contractor had advised he would start works on 1 March,
weather permitting.
376 b Playpark
Cllr Thomas said identified repairs had been carried out.
377 c Allotments
In Cllr Mrs Bostock’s absence, there was no report.
378
d Forge Common
Cllr Collins had nothing to report.
379 e Car Park
A request from Mrs Bovett to site a skip at the side of the car park against her fence was
granted
.
380
f Village Grounds Maintenance
The Clerk reported that she was about to send out tender documents to the current
contractor and to two others who had requested an invitation to tender.
9 HIGHWAYS & TRANSPORT
381 a Public Rights of Way
Nothing to report.
382
b Street Cleaning
Nothing to report.
383 c Tree Warden
Cllr Collins had nothing to report.
10 HALLS
384 a Recreation Hall
Cllr Thomas reported on recent fundraising. Cllr Collins had effected some repairs to
windows and weatherboarding. The architect had been asked to alter part of his brief to
ensure surveys and building regulations were done for phase 1. They hoped work would
start on 6 June.
385 b Memorial Hall
Cllr Thomas reported that a specialist would be investigating the floor as the joists went
into earth and were rotting.
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11
386
387
YOUTH
i. General matters. Cllr Mrs Munday reported the Youth Club continued to flourish.
ii. Football cage. Cllr Thomas had started to investigate options. The siting posed a
question and he would write a consultation article for High Halstow Times.
GT
12 RURAL LIAISON COMMITTEE
388 a Representative’s Report
In Cllr Crozer’s absence, there was no report.
389 b Rural Liaison Grant Projects
None of the allocation for 2009/10 had been spent and this had been rolled over. The
ditch would come out of the combined allocation for 2009/10 and 2010/11. About
£1,400 was left.
13
390
KALC/MEDWAY AREA COMMITTEE
Cllr Mrs Munday had not been able to attend the last meeting.
14
POLICE LIAISON
391 a Police Liaison Representative’s Report
Cllr Thomas said that he was not getting information about High Halstow in the
Neighbourhood Watch reports. Cllr Mitchell said he would take this up. The priority
was still to tackle anti-social behaviour but the concentration was in Hoo.
MM
15 COMMUNICATION
392 a High Halstow Times
Noting to report.
393 b Web Site
Cllr Thomas said he was having trouble with new software, but hoped the website
would be running smoothly soon.
16 COMMUNITY ACTIVITIES
394 a Project 90
The Clerk was asked to order two small skips, if it was not too short notice.
RB
17
395
RELIEF IN NEED
Nothing to report.
18
396
HIGH HALSTOW PRIMARY SCHOOL
Cllr Mitchell reported that the terms of office of two governors were about to end.
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19
397
CONSULTATION
No documents had been received. Cllr Thomas understood consultation on a new
transparency code would be out soon.
20
398
CORRESPONDENCE
None.
5 PLANNING
a Applications
399 i MC/11/0255: 12 Goodwood Close: Single storey rear extension and new garage
No objection.
21
400
REPORTS & CIRCULARS
The reports and circulars as listed on the agenda were received.
22
401
ANY OTHER BUSINESS
No matters were raised.
The Chairman suspended the meeting for the public session.
No matters were raised.
The Chairman thanked Mr Cates and members of the public for their attendance and closed the meeting at
9.25 pm.
Signed ………………………………………………………..Chairman
On the ………day of ……………………..2011
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